UAE UBO Regulations Update: M/HQ’s UBOr Tracker − DED

Following the introduction of federal Ultimate Beneficiary Regulations – Cabinet Resolution No. 58 of 2020 on the Regulation of the Procedures of the Real Beneficiary (“UBOr”) the Dubai Department of Economic Development (DED) has issued its guidance on the filing method of its Licensees’ UBO Registers.

To help navigate this administrative maze, M/HQ has compiled a “UBOr Tracker” highlighting key procedural steps of most relevant UAE registrars with respect to UBO ongoing compliance.

The UBOr Tracker complements M/HQ’s “Which Free Zone for Which Purpose” guide – see here –, a comparison of UAE’s major free zones, their core focus, key features, and USPs.

These two sources will help you and/or your clients determine which free zone is most suitable for every specific business concept, and meet your ongoing compliance obligations.

 

Authority Mode of submission Submission Deadline
Dubai Multi Commodities Center (DMCC) DMCC portal At time of incorporation
Thereafter, at time of material change of UBO
Dubai South / Dubai Aviation City Corporation (DACC) Via email
followed by original by hand
27/10/2020
At the time of renewal
Thereafter, within 15 days from time of material change of UBO
Ras Al Khaimah International Corporate Centre (RAKICC) RAK ICC Agent’s portal No requirement to file if
UBO details submitted in or after 2019, and
No material change of BO since then
Thereafter, within 15 days from time of material change of UBO
Ras Al Khaimah Economic Zone (RAKEZ) RAKEZ portal 27/10/2020
Thereafter, within 15 days from time of material change of UBO
Sharjah International Airport Freezone (SAIF Zone) SAIF Zone Investor portal 27/10/2020
Thereafter, within 15 days from time of material change of UBO
Jebel Ali Free Zone Authority (JAFZA) TBA TBA
Ajman Free Zone (AFZA) AFZA portal 27/10/2020
Thereafter, within 15 days from time of material change of UBO
Dubai Development Authority (DDA) AXS portal 30/09/2020
Thereafter, within 15 days from time of material change of UBO
Umm Al Quwain Free Trade Zone (UAQ FTZ) N/A At time of incorporation
Thereafter, within 15 days from time of material change of UBO
Hamriyah Free Zone (HFZ) Via portal
https://eportal.hfza.ae/OsWeb/
27/10/2020
Thereafter, within 15 days from time of material change of UBO
Department of Economic Development (DED) – Dubai / Abu Dhabi Original submitted over the counter 27/10/2020
Thereafter within 15 days from time of material change of UBO
Fujairah Free Zone Authority (FFZA) Original printed on company letterhead and submitted by hand At time of incorporation
At time of renewal
At time of material change of UBO
Dubai Health Care City (DHCC) TBA TBA
International Free Zone Authority (IFZA) TBA TBA
Creative City Fujairah Free Zone (CCFZ) TBA TBA
Sharjah Media City Free Zone (SHAMS) Online (refer to link) 27/10/2020
Thereafter, within 15 days from time of material change of UBO
Khalifa Industrial Zone (KIZAD) Original submitted by hand 27/10/2020
Thereafter, within 15 days from time of material change of UBO
Abu Dhabi Free Zone (ADFZ) Original submitted by hand 27/10/2020
Thereafter, within 15 days from time of material change of UBO

 

How we can assist


M/HQ can assist you to comply with the Resolution by maintaining your entity’s statutory registers and minute books, which comprise the (i) shareholders’ register; (ii) beneficial owners’ (the BO(s)) register, and (iii) nominee directors’ register.

The above assistance is part of our corporate secretarial services, which can be tailored as per your entities’ specific needs.

We have designed two (2) different corporate secretarial services packages, ready to go. Whether a start-up, a high growth company or a blue-chip company, we have the right offering at the right value point for your organization:

We would be happy to discuss your company secretarial needs in-depth, helping you comply with the Resolution and find the most cost and time-effective solution to meet your administrative and statutory compliance responsibilities.

 


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